Launching a New Week, Part One

I know some people consider Sunday a day of rest, but for me, it is the day to prepare for a new week. That translate to a busy day, but the effort pays dividends all week long. In this post, I’ll explain how my Sunday routine includes several tasks that prepare our family for a smooth(ish) week. Part One is about the routine itself. On Tuesday, Part Two will focus specifically on my Filofax.

WL1

The first half of my list for the Weekly Launch routine

My Sunday mornings are basically reserved for church and getting the kids to choir practice/youth group (all at different times). Once church and associated activities wrap up, I dive headfirst into planning the week and completing several tasks. I call this my “Weekly Launch” routine. I begin with a list stored on OmniFocus (a task management app). I don’t put the list in my Filofax because they’re set on repeat with reminders in my phone. Personal preference, mainly. I took two screenshots, because the list doesn’t fit all in one screen. 

I don’t necessarily do the list in the order you see. I usually empty my e-mail inboxes while I’m watching TV in the evening. By doing this, I have been able to avoid returning to a ridiculously cluttered inbox (One I remember vividly…who wants to open their e-mail to see the number 1,487 next to their Inbox folder?). I mark messages that have info relevant to my calendar and refer to them as I work with my Filo and calendar later in the day. If I neglected to reply to an e-mail, I take care of it then and there. I also tidy my office, refill my vitamin dispenser, plan meals, and create a shopping list. I post the menu on a dry erase weekly calendar posted on the fridge so the kids know what to expect and Brian can help prep if he gets home before I do.

I write the weekly meal plan on the fridge so that our kids know what's for dinner.  By the way, if you're wondering about the "statistically significant" magnet, it was a gift the professor gave the students at the end of our required stats course. Math humor.

I write the weekly meal plan on the fridge so that our kids know what’s for dinner. If we are eating out or attending a party, I’ll note that on the board, too. By the way, if you’re wondering about the “statistically significant” magnet, it was a gift my professor gave the students at the end of our required stats course. Math humor can be terrible, but I thought the sentiment was sweet…plus, it’s a reminder that I survived grad school stats after not having taken a math course for over fifteen years! 

The calendar review with my husband is very important for our whole family. It doesn’t help to have a great schedule worked out in my Filofax if other people in the family don’t have access to it, so I posted a dry erase weekly calendar in the kitchen above the phone/charger shelf. The central location means we pass by it several times a day. On Sunday, my husband and I pull out our individual calendars (his is on his iPhone, mine on good ol’ paper) and we fill out the board together. The real value of this routine is the conversation we have. If we notice conflicting appointments or meetings that affect childcare, I make a note to tell our sitter or we make other arrangements. We also know when to reschedule appointments. In the past, we used to catch the schedule conflicts halfway through the day of the events, which meant a mad scramble to adjust.

Weekly Calendar

As you can see, I don’t bother color-coding here. I have room for writing things out, and it takes less time to use one color. While I post appointments for my schedule, my husband only posts activities that might affect the family (e.g., early/late meetings or days off).

The second half of my "Weekly Launch" task list.

The second half of my “Weekly Launch” task list.

Other Weekly Launch tasks include cleaning out the car and filling up the gas tank. While I’m out, I’ll stop by the ATM if I need any cash for the week. I try to write one letter to a family member while I’m waiting for my kids at choir practice and/or youth group. This summer, I began writing to nieces and nephews after finding some old letters from my grandmother and realizing how much my kids enjoyed receiving mail at camp. Now that I think about it, doing this on Sunday is a lovely way to reflect on what is happening in our family’s life, as well as connecting with people I care about…Snail mail is a beautiful thing! 

That about wraps up Part One. Part Two – a post about setting up my Filofax for a new week – will be Tuesday.

My Weekly Launch routine brings me a lot of comfort. I’ve been doing this for over a year, and I’d say this is a key component of my organization system. When I go to sleep on Sunday night, I feel better knowing I’ve set our family up for success. Rather than flying by the seat of our pants, we all have a sense of the week ahead. There’s gas in the car, I have empty inboxes, and my husband and I are on the same page. Naturally, we have to make adjustments when the unexpected occurs –as it always does — but this is something that truly works for our whole family. If only my routine for dealing with incoming paperwork ran as smoothly!

 

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4 thoughts on “Launching a New Week, Part One

  1. Pingback: Launching a New Week, Part Two | Clarifilo

  2. Pingback: Small Tweaks to My Bullet Journal | Clarifilo

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